Payable Accountant

Mô tả công việc

The Payable Accountant will report to the Chief Accountant. Overall tasks include:
- Manage AP section to ensure effective payment and maximise net operation working capital.
- Build a strong working relationship with various departments within the Business to resolve queries that are causing payments cannot be proceeded (e.g. Office Team, Operation Team, Marketing team…).
- Ensure payment is adhered to Company Policy (Procurement, DOA, Claim…)
- Maintain and manage good relationships with vendors.
- Weekly administration of banking process.
- Support in providing data and prepare data for taxation reports.
- Undertake any ad hoc duties/tasks as required.
DUTIES & RESPONSIBILITIES:
Manage Receipts:
- Perform cash collection operations such as: collecting money from shareholders, collecting debts, collecting money from the bank on a daily basis.
- Keep track of deposits in the bank.
- Monitor debts of shareholders, customers, employees and urge debt recovery.
- Monitor credit card payments.
- Manage documents related to cash in and out.
​Manage expenses:
- Make payment plans with suppliers monthly, weekly.
- Directly perform payment operations in cash or via bank for suppliers such as: reconciliation of debts, receipt of invoices, consideration of payment requests, making payment slips.
- Perform internal expenditure operations such as advance payment, payment for external purchases.
- Follow up on advance transactions.
- Check the legitimacy and validity of the payment vouchers.
- Contact the provider in case the payment plan is not secure.
Payment controlling:
- To manage payment timeline to ensure effective payment and maximise net operation working capital.
- Verify/Review oversea payment documents before settlement that the correctness of all the invoices and supporting documents according to requirement from Vietnam taxation as well as internal control purpose.
- Ensure all original invoices are collected, and arrange proper filing documents.
- Follow up and plan to settlement payment suitable to vendor.
- Review and propose list of vendors that need to extend credit term and credit limit periodically.
- Control outstanding amount on system.
Month end closing:
- Ensure month end closing task is finished on time.
- Control bank book and cash book for AR, AP transactions in accounting systems.
- Prepare the AR & AP analyst aging report and provide the commentary for outstanding.
- Closely support to control and improve DPO.
- Completing the related closing reports.
Monitor cash fund management:
- Coordinate with the cashier to collect and spend according to regulations.
- Together with the cashier to compare and check the balance at the end of the day.
- Prepare reports cash and bank books to report to the Chief Accountant.
Taxation
- To check all documents for VAT input and FCT reporting and declaration.
- Prepare data of VAT, FCT for taxation reports, ensure Tax declared on time and accuracy.
- Highlight and escalate any potential issues during payment processing.